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Resources for Attendees

Welcome to our resources for attendees hub! Whether you’ve joined us one or many times before or you will be joining us for the first time, this page is your go-to destination for essential information. Here you’ll find everything you need to know about the DLF Forum, including our Code of Conduct, tips for first-time attendees navigating the conference landscape, transportation options in East Lansing, and more. With these resources at your fingertips, you can maximize your conference experience and focus on connecting, learning, and growing within our community. Don’t forget to check out our other resources too

Is something missing from this page? Let us know by getting in touch at forum@diglib.org

People seated at tables in a conference hotel main space with projector screen in background.

Common questions answered

Welcome to the Guide

Click on each section to read more.

Please review our DLF Code of Conduct prior to joining us at the Forum. On site, DLF staff will be identifiable by their name badges and white lanyards.

We hope our first-time attendees will feel empowered and comfortable when they attend our events. The DLF Community Committee typically plans social and newcomers’ events – check the Wellness and Activities page for more information. 

Before the events:

  • When you register, consider signing up for the DLF mentorship program
  • We encourage you to select or enter your pronouns to appear on your conference badge when you register and create your user account on our conference management system. This is an entirely optional field, and we welcome everyone to make a selection.
  • There’s no strict dress code at the Forum, but attendees tend to gravitate towards business casual attire. See photos from last year for a better idea. Additionally, meeting rooms can be chilly, so consider keeping a sweater or jacket on hand just in case.


During the events:

  • All sessions at the Forum are open to anyone—Working Group meetings (aka DLF Working Sessions) included. Please feel free to join these whether you’re interested in joining group activities or just learning more about them.
  • We are completely aware of how hard conferencing can be, and want you to have a good experience. Know it’s ok to leave a session if it’s not what you were expecting, or to miss one entirely because you’re otherwise occupied or just need a break. There will be a designated Quiet Room onsite for anyone who wants to recharge or get some work done.
  • Every session has a shared notes doc if you want to catch up on something you missed (or contribute for others), and presenters will be encouraged to upload slides to DLF’s OSF repository. Links are available on the shared notes and slides page.
  • Have a question for organizers during the events? Let us know by stopping by the registration desk, stopping anyone with a white lanyard (which indicates staff), or emailing us at forum@diglib.org.

Have you ever witnessed bullying, harassment, or an uncomfortable encounter in a professional context and wished you knew how to intervene? It can be challenging to know what to say or do on the spot. The DLF Code of Conduct invites participants to be Active Bystanders, but what does that really mean?

DLF’s Committee for Equity and Inclusion hosted an Active Bystander Orientation on October 24, 2023, ahead of the 2023 DLF Forum and affiliated events. This presentation provides an introduction to bystander intervention and an overview of strategies.

View the recording here.

Slides are here.

Suggested readings and resources are here.

While CLIR/DLF will not be issuing event-specific health protocol announcements in 2024, we maintain and reinforce the following:

  • Masking will be recommended but not required at the DLF Forum at Michigan State University.
  • Our events will be mask-friendly, meaning anyone who wants to wear a mask will be welcome to do so, no questions asked. 
  • CLIR will have masks, tests, and sanitizer available free of charge at the registration desk for anyone who needs them.
  • Any harassment related to masking will be a violation of our Code of Conduct and may be reported and consequences enforced in the same way as any other CoC violation.
  • CLIR will communicate promptly and transparently to all attendees if we learn of a positive test at the Forum. 
  • CLIR will communicate these expectations openly and regularly to all prospective and registered attendees in the weeks leading up to the events.

If you have questions, please send us an email at forum@diglib.org

When you register for our event, you will have the option to tell us whether or not you would like to be photographed. We ask our attendees to not photograph, video, or audio record anyone without their express permission. Attendees will have differentiated badge lanyards showing their preference for photography.

 

Black lanyards: Photographs are okay

Yellow lanyards: Please don’t take my photograph

Local Dining Options

Our Community Committee will be developing a guide to local dining and entertainment options. Find it on our Local Guide page later this year.

 

Dietary Requirements at Our Events

Attendees will receive two meal tickets for MSU campus dining facilities for lunch on Tuesday and Wednesday. These facilities strive to meet all dietary requirements. DLF will also provide coffee and light refreshments at other times throughout the conference and will work to ensure everything is well-labeled. Please let us know your dietary requirements when you register, and contact us at forum@diglib.org for more detailed information.

 

Reception

With registration to the DLF Forum, we will provide one complimentary beverage ticket (included in your welcome packet) to be redeemed at the Monday night opening reception. We will offer creative spirit-free cocktails, soft drinks, and alcoholic beverages.

  • Community Mental Health for Central Michigan – If you or someone you know is in crisis and needs immediate assistance, call their Crisis Hotline at 1-800-317-0708; 24 hours a day, 7 days a week.
  • DLF’s emergency/Code of Conduct number at (732) 737-7328 (732-RESPECT). This number will be continuously monitored by CLIR/DLF staff during our in-person events between the hours of 7am and 9pm in the time zone of the events.

Is something missing from this list?

Please let us know if we have not included something you need, something that would improve your experience, or something that would make your attendance possible.

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