Submit to the Virtual DLF Forum!

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Thanks for submitting!

The In-Person DLF Forum Call for Proposals Is Now Closed

The Submission deadline was Thursday, February 29 at 11:59pm ET USA.

CLIR’s Digital Library Federation (DLF) invites proposals for the in-person 2024 DLF Forum, which will be held in partnership with Michigan State University Libraries and the MSU College of Arts and Letters in East Lansing, Michigan, July 29-31, 2024. Learn more about who we are and who attends the DLF Forum. 

Please note: This CFP is for the in-person event only. We will release a separate call later this spring for our virtual event taking place this fall.

The submission deadline is Thursday, February 29 at 11:59pm ET USA. 

We invite proposals on all topics related to digital libraries, encompassing case studies, “show and fails,” practical application, methods, projects, ethics, research, and learning in any area, including, but not limited to: 

  • Digital humanities
  • Digital scholarship
  • Digital pedagogy
  • Digital collections and DAMS
  • Digitization, digital preservation, or reformatting analog to digital format(s)
  • Born-digital materials
  • Art information
  • Community archives
  • Machine learning / artificial intelligence
  • Project management
  • Partnerships, advocacy, and outreach
  • Race and technology
  • Accessibility
  • Copyright
  • Assessment
  • Climate change

Session Formats

Sessions are invited in the following lengths and formats:

  • 90-minute Workshops: Hands-on training sessions on a specific tool, technique, workflow, or concept. Up to two (2) facilitators are allowed per submission. 
  • 60-minute Working Sessions: Open sessions for community organizers, creative problem solvers, and existing or prospective DLF working groups to begin or get feedback on in-progress projects, collaborate on addressing challenges, and discuss thought-provoking questions. Up to two (2) facilitators are allowed per submission.
  • 45-minute Panels: A discussion of up to three (3) presenters on a unified topic, with an emphasis on community discussion. Proposals with diverse and inclusive speaker involvement will be favored by the committee. Panels will be slotted into 60-minute sessions, leaving a minimum of 15 minutes for Q&A and discussion at the end of each session. 
  • 45-minute Presentations: A single topic or project presented by up to two (2) presenters. Presentations will be slotted into 60-minute sessions, leaving a minimum of 15 minutes for Q&A and discussion at the end of each session. 


Sessions will be placed in either library classrooms or computer labs with a max capacity of 25-40 attendees. In the submission form, you will have an opportunity to indicate your preference for which type of room you’d like to present in, though we cannot guarantee we will be able to honor your preference.

On-site speaking opportunities, such as lightning talks or roundtables, will be available on a first-come, first-served basis during the event.

Proposal Requirements

  • Proposal title and submission format.
  • Author information: full names, organizational affiliations, and email addresses for all presenters and authors.
  • Brief abstract – limited to 50 words.
  • Full proposal – limited to 250 words for all formats except for panels, which are limited to 500 words.
  • Five keywords for your proposal.
  • Workshops Only: Learning objectives (limited to 50 words; brief, clear statements about what attendees will be able to do as a result of taking your proposed workshop); technology needed; participant proficiency level; how your workshop will be interactive.
  • All submissions are under a CC-BY 4.0 license, which allows for sharing and adaptation of content but which requires appropriate credit and an indication of any changes made by others. Presenters must agree to share their work under this license in the submission form.

Submission Evaluation

Based on community feedback and the work of our Program Committee, we welcome submissions geared toward a practitioner audience that:

  • Clearly engage with DLF’s mission;
  • Activate and inspire participants to think, make, and do;
  • Engage people from different backgrounds, experience levels, and disciplines; and/or
  • Include clear takeaways that participants can integrate and implement in their own work.


All submissions will be peer-reviewed. Reviewers will use this rubric to rate each proposal based on the values listed above. They may also recommend the proposal for a different format. Broader DLF community input will also be solicited through an open community voting process, which will inform the Program Committee’s final decisions.

Schedule

  • February 1: Call for Proposals opens: 
  • February 15, 1pm ET: CFP Office Hours. Register here
  • February 29, 11:59pm ET: Call for Proposals closes: 
  • On or around April 5: Notification of final decisions. 
  • On or around May 1: Program released.

Please feel free to reach out with any questions: forum@diglib.org

Frequently Asked Questions

DLF programs stretch year-round, but we are perhaps best known for our signature event, the annual DLF Forum. The DLF Forum welcomes digital library, archives, and museum practitioners from member institutions and beyond—for whom it serves as a meeting place, marketplace, and congress. As a meeting place, the DLF Forum provides an opportunity for our working groups and community members to conduct their business and present their work. As a marketplace, the Forum provides an opportunity for community members to share experiences and practices with one another and support a broader level of information sharing among professional staff. As a congress, the Forum provides an opportunity for the DLF to continually review and assess its programs and its progress with input from the community at large.

Here, the DLF community celebrates successes, learns from mistakes, sets grassroots agendas, and organizes for action.

For 2024, we are thrilled to partner with member organization Michigan State University (MSU) Libraries and the College of Arts and Letters (CAL) to host DLF Forum’s in-person summer event. We are excited about this partnership because of all the innovative work happening at MSU Libraries and CAL in the areas of digital humanities and digital scholarly publishing, among others. 

We encourage proposals from:

  • DLF members and non-members;
  • Regulars and newcomers;
  • Digital library practitioners from all sectors (higher education, museums and cultural heritage, public libraries, archives, etc.) and those in adjacent fields such as institutional research and educational technology;
  • Students, early- and mid-career professionals, and senior staff alike.

All submissions will be peer reviewed. Reviewers will use this rubric to rate each proposal. They may also recommend the proposal for a different format. Broader DLF community input will also be solicited through an open community voting process, which will inform the Program Committee’s final decisions.

Each session type has a maximum number of presenters per submission:

  • 90-minute Workshops: Up to 2 facilitators
  • 60-minute Working Sessions: Up to 2 facilitators
  • 45-minute Panels: Up to 3 presenters
  • 45-minute Interactive Presentations: Up to 2 presenters

There is no limit to the number of non-presenting authors listed on a proposal.

The DLF Forum and Learn@DLF attendees are a multi-disciplinary cross-sector audience of people who work in the digital library, museum, archives, and cultural heritage fields, from librarians, project managers, curators, technologists, and developers to administrators and service providers. The Forum welcomes practitioners from academic, art and cultural heritage, and non-profit organizations, government agencies, and more. They come from all over the country and world and represent all levels of professional experience. Forum attendees are inquisitive, engaged, and action-oriented with a focus on learning new skills and solving problems together.

Looking for co-presenters on a particular topic? Try using our 2024 DLF Forum Unofficial Program Sessions and Connections spreadsheet for connecting with other prospective presenters. Note that the Program Committee and CLIR+DLF Staff do not monitor the document and it is not part of the official submission process.

Based on community feedback and the work of our Program Committee, we welcome submissions geared toward a practitioner audience that:

  • Clearly engage with DLF’s mission;
  • Activate and inspire participants to think, make, and do;
  • Engage people from different backgrounds, experience levels, and disciplines; and/or
  • Include clear takeaways that participants can integrate and implement in their own work.

We strongly encourage prospective presenters to review our Resources for Forum Presenters page, rubric, and past DLF Forum programs (from 2023 and 2022) to understand what makes a successful DLF Forum proposal. Strong proposals will demonstrate how presenters intend to design their proposed sessions to be interactive, inclusive, and action-oriented and will also outline clear learning objectives.

We especially welcome proposals from individuals who bring diverse professional and life experiences to the conference, including those from underrepresented or historically excluded racial, ethnic, or religious backgrounds, immigrants, veterans, those with disabilities, and people of all sexual orientations or gender identities. As we have done in the past, the Program Committee will prioritize submissions from individuals who identify as Black, Indigenous, and People of Color (BIPOC), individuals working at Historically Black Colleges and Universities (HBCUs), Tribal Colleges and Universities (TCUs), and other libraries, archives, museums, and organizations that center BIPOC to promote inclusivity to the greatest extent possible. Self-identification options will be provided in the proposal submission form but are not required. 

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